1. Collection of personal information
De Monchy Aromatics collects personal data online through voluntary submission by means of direct enquiries and e-newsletter sign-up requests submitted through our website. Data requested may include your email address, full name, location and industry affiliation. De Monchy Aromatics will use the information provided to offer feedback, information or services requested. This may involve contacting you by email, phone, SMS or letter. Your information will not be distributed to third parties and will be used only in accordance with the purposes for which it was given. We will always comply with any applicable data protection legislation and we will ensure that collection and use of personal information is carried out in accordance with applicable data protection laws. The main law governing data protection is the General Data Protection Regulation (Regulation (EU) 2016/679 of 27 April 2016) known as the “GDPR”.
Who is responsible for data processing and whom can I contact?
De Monchy Aromatics Ltd
Data Protection Officer
Units B & C Blackhill Road
Holton Heath Industrial Park
Telephone: +44 (0)1202 620888
Fax: +44 (0)1202 620999
2. Use of your information
We process your personal data in accordance with the provisions of the General Data Protection Regulation (GDPR) to meet our contractual obligations. The processing of personal data takes place in the context of the execution of our contracts with our business partners or for the implementation of pre-contractual measures. If you have signed up to receive De Monchy Aromatics e-newsletters via the website or have made a direct request via phone, email, letter or SMS to receive these, you will be sent a monthly market report and other industry news as well as occasional information regarding services, products, or other offers directly relating to De Monchy Aromatics or its products and related services. If at any time you wish to stop receiving this information, you may unsubscribe by clicking "Unsubscribe" at the bottom of the e-newsletter and following the instructions, or by contacting us directly.
Who gets my data?
Within De Monchy Aromatics, those legal entities that need your data to fulfill contractual and legal obligations. We may only disclose information about you if statutory provisions so dictate, if you have given your consent and/or if we have commissioned data processors in compliance with the provisions of the General Data Protection Regulation (GDPR).
Is data transmitted to a non-member country or an international organisation?
A transfer of data to offices in countries outside the EU or the EEA (so-called third or non-member countries) only takes place, insofar as this is necessary for the fulfillment of our contractual and legal obligations or required by law (e.g., tax reporting obligations), you have given us consent or as part of order data processing. If service providers are deployed in the non-member country, they are required to comply with the level of data protection in Europe.
How long will my data be stored?
We process and store your personal data as long as you are authorised to represent the respective legal entity to us. If the data is no longer required for the performance of contractual or legal obligations, it will be deleted on a regular basis, unless its temporary processing is necessary to meet our tax reporting requirements.
What data protection rights do I have?
Each data subject has the right to access under Article 15 of the GDPR, the right to rectification under Article 16 GDPR, the right to erasure under Article 17 GDPR, the right to restriction of processing under Article 18 GDPR, the right to object under Article 21 GDPR and the right to data portability under Article 20 GDPR. You may revoke your consent to the processing of personal data granted to us at any time. This also applies to the revocation of declarations of consent granted to us prior to the validity of the General Data Protection Regulation, i.e., before 25 May 2018.
Am I obliged to provide data?
In the context of our business relationship with the legal entity you represent, you must provide us with the personal data necessary for the assumption and execution of authorisation and the fulfillment of the associated contractual obligations. Without this data, we will have to reject you as the authorised representative of the company or cancel an existing authorisation to represent.
4. Site monitoring
De Monchy Aromatics collects information about your hardware and software including, but not limited to, your IP address, browser type, domain name, access times and referring website addresses. This information is anonymous and used to maintain and improve the quality of the De Monchy Aromatics website and provide statistics regarding site usage. De Monchy Aromatics monitors the popularity of different areas of our site in order to improve content and navigation, but such monitoring will not be tied to your personal information
5. Policy amendments
6. Contact us
De Monchy Aromatics welcomes your feedback. If you feel we have not honoured this policy, please contact us. We will make every effort to address and resolve the problem.